Suwa Trading & Contracting · A fictional company for demonstration · sample data
Purchase requests and approvals
A fictional mid-size company where purchase requests travel by email and WhatsApp, and approvals wait until a manager replies.
Screens
Vendor quote comparison 
Budget overrun warning before approval 
New request with imported line items 
Purchase order, ready to print
Walkthrough video
A short tour of the demo from start to finish, silent with captions.
The story
- “Purchase requests get lost between email and WhatsApp, and we can't tell who has them.”
- “Finance finds out a budget was exceeded after the purchase, not before.”
- “Vendor quotes are compared in a manual sheet that looks different every time.”
What I built
- Request formItems, quantities and attachments, or import them from Excel.
- Approval chainManager, then finance, with a name and time on every step.
- Budget checkA warning before approval if a request exceeds the department's budget.
- Quote comparisonVendor quotes side by side, by price and lead time.
- Purchase order PDFGenerated straight from the approved request.
- Notifications and audit trailEveryone knows what is waiting for them, and every change is logged.
Tell me about one process
If a process in your company still runs on spreadsheets and group chats, tell me about it. I'll tell you honestly whether a custom system is worth it.